During the annual session of this group, members will be asked to appoint the chair and vice chair(s) for the coming period. These nominations are done on an annual basis, with no limit on the number of times an officer can be re-nominated. Each group shall have a chair and a vice chair (there can be a maximum of two vice chairs).

The procedures applied are described in document ECE/CTCS/WP.6/2023/12.

Candidature:

The nominated individual must be a member of the subgroup and the nominations must be received from another member from this or another subgroup of WP.6 (self-nominations are not accepted). A member can only submit one nomination. The nominations will be scrutinised by the WP.6 chair who may refer it through the secretariat to the member State Mission in Geneva to the United Nations. Following such examination, the nomination may be excluded from further consideration at the discretion of the WP.6 chair and/or the member State Mission in Geneva to the United Nations (based on the individual’s expertise, potential reputational risks to WP.6 or other considerations). The candidates’ profiles are then circulated by the secretariat at least one week prior to the meeting (either published on the website or sent by email to the subgroup’s members). If voting is necessary to appoint an officer of the subgroup, the secretariat will publish the procedure to be applied at least one week prior to the meeting.

Responsibilities:

Subgroup chairs are responsible for the meetings of the subgroup and presenting subgroup reports to the WP.6 annual session. This can be delegated by the chair to a vice chair or another member of the respective subgroup. The subgroup chair ensures the meetings are held in a professional, open and inclusive manner promoting transparency both internally and externally. The subgroup chair, with the assistance of the secretariat, ensures that all topics discussed within the subgroup are in line with the Programme of work and that deliberations are properly recorded.

One of the subgroup vice chairs may act as chair in case of absence of the latter. Subgroup vice chairs attend subgroup annual meetings, bureau meetings and relevant meetings. They carry out tasks assigned to them by the chair.

Subgroup bureau members should make every effort to attend their respective subgroup’s meetings, as well as the WP.6 annual session, preferably in person. All officers should give advance notice to the WP.6 chair and/or secretariat if they are unable to attend meetings. All officers are expected to participate in the work of WP.6 in a spirit of cooperation to effectively promote the work of the Working Party according to its mandate. The subgroup chair or the WP.6 chair should take up the matter of attendance at meetings or constructive participation if the need arises.

Nomination procedures:

If there is more than one candidate for any given position, or there is a request from a member State, the secretariat will prepare and publish a nomination procedure at least one week prior to the event.

Candidatures received:

Candidatures will be published here at least one week prior to the meeting.